General Flyers & Materials
Social Media Toolkit
Proof of Insurance for Trips & Activities
Certificate of Insurance 101
Certificates of Insurance (“COI”)
A Certificate of Insurance (COI) is a form that identifies how much insurance coverage the holder possesses.
Why is a COI needed? Girl Scouts of Eastern Pennsylvania (GSEP) is obligated to ensure, to the extent reasonably possible, that any external entities, such as vendors, program providers/collaborators, organizations, companies, sites or facilities used are safe. One measure of safety is evidence of adequate insurance coverage. When planning events on behalf of GSEP (for example, meetings with girls, day camps, service unit events, activities with vendors, etc.), certificates of insurance (“COI”) are needed to verify that an organization or location meets Girl Scouts’ insurance standards. Likewise, facilities and vendors often request a COI from Girl Scouts of Eastern PA.
COI from an external Organization
- Determine if your event/activity requires a COI
- Check if we already have a COI on file for the Organization: View the list of organizations with a current COI on file with Girl Scouts. If we do have a COI on file, an additional copy is not required. If the Organization you are looking for is not listed, continue with the steps below.
- Contact the Organization and request a COI.
certificate should have the following characteristics:
- General liability per occurrence minimum of $1,000,000
- TRANSPORTATION COMPANIES SHOULD PROVIDE EVIDENCE OF AUTOMOBILE LIABILITY IN AN AMOUNT NOT LESS THAN $1,000,000.
- Scheduled events fall within policy period shown on the certificate,
- The Certificate Holder
box (bottom left corner) must contain:
Girl Scouts of Eastern Pennsylvania
330 Manor Road,
Miquon, PA 19444
- Submit the document via the Certificate of Insurance Request form
- If an Organization requests a COI from GSEP, you may provide our evidence-only certificate.
- If the Organization requires more information than what is on the evidence-only certificate, check if we already have sent a COI to a business/organization.
- If the Organization you are looking for is not listed, complete and submit a Certificate of Insurance Request Form four weeks prior to the event/activity for which it is needed. All parts of the form will need to be completed in order to fulfill the request.
Requests may take 7-10 business days to process, especially in high volume seasons. Our team will process you request and send a copy of our COI directly to the vendor.
Grade Level Information
The History Committee is proud to be able to offer resource kits to troops and Service Units for use during programs and special events. For more information on the types of kits available for borrowing and the borrowing procedures click here.
How to Get Your Girls Outside
Elliott Wildlife Values Project Outdoor Resources
Learn practical tips and tricks, read other volunteer stories, and explore the joys of taking girls outside with Venture Out!, a fun, interactive, outdoor adventure.
Click the link above to be taken to a catalog of videos full of great tips and tricks to get your girls excited about exploring the outdoors. We encourage you to watch them, however, they do not constitute training. In order to take your troop on an overnight, you must have an adult with an Indoor Overnight Skills certification. If that overnight is at a GSEP camp, or other fustic facility, or involves cooking outdoors, that person must also have the Basic Outdoor Skills certifications.
Inclusion Information for Troop Leaders
Learn how you can welcome girls with differing abilities into your troop.
Girl Scouts of Eastern Pennsylvania welcomes girls and adults whose learning or physical disabilities and differing abilities may limit their activities but not their hopes and achievements. The Girl Scout Leadership Experience is flexible enough to bring out the best in girls and adults of any ability.
The Journey Toolkit is a resource developed by Girl Scouts of Eastern Pennsylvania to help adult volunteers integrate Journeys with confidence and success! Journeys are the framework for participating in Girl Scouts and include fun, challenging, and purposeful experiences. These experiences lead to outcomes that are tied to one or more of the three leadership keys: Discover, Connect, and Take Action. Download this Journey Map to help you with planning and customizing your own Journey!
Leaders Guide to Success
This interactive PDF is a great tool for new troop leaders, and seasoned leaders alike! Please take a look for a step-by-step introduction to get your Girl Scout troop up and running smoothly. We hope you enjoy the tools included. And as always, if you have any questions, we’re here to help! Just email email@example.com. Thank you for giving your time to help us build girls of courage, confidence, and character, who make the world a better place!
New Leader Mentor Guide
The New Leader Mentor is a crucial role within the service unit team structure. The Mentor welcomes, educates, guides, and remains a point of support for new leaders. With this specialized direct support, troop leaders are much more likely to have a positive experience and continue their troop. In order to maintain and grow our Girl Scout mission of building girls of courage, confidence, and character, it is important to retain our great adult volunteers.
In the link below you will find checklists and resources that will help you to support our new leaders!
Ready to Run Programs
Looking for something different to do with your girls? Out of ideas for troop meeting activities? Try GSEP’s Ready to Run Programs! Designed to be used by volunteers with girls, these programs include facilitator guides, suggested timelines, and a list of necessary materials. Some of the programs even have supplemental handouts for girls!
If you have any questions or would like to speak to someone about Ready to Run programs, please email us.
The Outdoors Are In!
Want to embrace the outdoors with your troop but not sure where to start? The Get Outdoors Challenge Patch will walk you through the steps to leading your troop to outdoor success.
Here's how it works:
Complete as many activities as possible on the 2019-2020 Get Outdoors Activity checklist. To earn a patch, a girl must complete at least 10 activities from her grade level (two can be from a younger grade level) and 30 activities from the all ages list.
When you've checked off the required amount of activities, stop by a local council shop to purchase your patch.
Share the fun and show off your outdoor skills by submitting photos and videos for our Get Outdoors photo album!
Post your photos to Facebook, Instagram and Twitter using #GSEPGetOutdoors.
Questions? Contact us at firstname.lastname@example.org, subject line Get Outdoors! Challenge.
STEM Superstars Guide
Girl Scouts of the USA (GSUSA) and Netflix have joined forces to empower young girls to envision their futures in STEM (science, technology, engineering, and math) fields. Centered on Project Mc², a Netflix original series from MGA Entertainment Inc., the collaboration takes STEM beyond the small screen with hands-on experiences for Girl Scout troops and the debut of a STEM Superstars Guide (PDF), an online resource that encourages Girl Scouts across the country to discover just how exciting, fun, and rewarding STEM can be.
Be a Friend First (BFF)
is designed to supplement the aMAZE! Journey. The aMAZE! Journey gives middle school girls valuable skills to develop healthy relationships, prevent bully behavior, and become peacemakers in their schools and communities. In BFF, girls get to explore thorny issues like peer pressure, stereotyping, gossip, and cliques through engaging role-plays, creative writing, games, and discussion exercises. They can also create and lead projects in their schools and communities to tackle bullying issues on their terms and turf! Healthy relationships are the solution to bully prevention. BFF inspires girls to lead one another – with friendship! Check out the GSEP created Cadette: Be a Friend First curriculum, based on the aMAZE! Journey. This program gives girls valuable skills and tools to figure out relationships and gives them confidence to prevent bullying behavior.
is designed to help groups of girls (whether it is in a troop setting or programmatic setting) build positive identities and gain a mutual respect for all the diverse backgrounds and cultures found in Girl Scouts across the globe. This step-by-step curriculum has fun and engaging activities from girls of all ages!
We have designed a Friendship Circle program for Daisies through Juniors. This is a great resource for leaders who need help bringing their Troop together and creating a safe, fun environment for all the girls. Girls will get to know themselves and each other, build a team, learn about friendship while making new friends, and practice useful skills to resolve conflict.
Girl Scouts of Eastern Pennsylvania has designed a Daisy Jam program as an introduction to Girl Scouting for new Daisies. This is also a great resource for new Daisy Troop Leaders who need help getting started. This program could be used by Service Units over the summer or by Troop Leaders at the beginning of the year. Girls will learn about the various parts of the Girl Scout Law and how it plays a part in their daily lives. Additionally, girls will learn how to take care of their planet, help change the world around them, and then tell their own story to others through fun, hands-on activities and projects incorporating activities from the Leadership Journeys.
Please note: This series does not replace the Girl’s Guide to Girl Scouting or the Leadership Journeys.
Do You Know Juliette Low?
Games, Songs, Skits, Crafts and Learning Activities Celebrating the Birthday of Our Girl Scout Founder. Download it here.
Happy Birthday, Girl Scouts!
It all started with a phone call on March 12, 1912. . . check out this activity packet here.
In partnership with the Healthy Weight Commitment Foundation, Girl Scouts has developed three “healthy habits” booklets for volunteers to use in conjunction with the It’s Your Planet-Love It! Journey. The Healthy Habits booklets relate to the Journeys and encourage girls to lead active, healthy lifestyles.
These step-by-step leader guides promote fun, easy ways to achieve “energy balance” through awareness of:
Energy In: the calories you get from eating and drinking.
Energy Out: the calories you burn from physical activities.
Imagine Your STEM Future
Girls love science, technology, engineering, and math (STEM). A recent study by the Girl Scout Research Institute (GSRI)—“Generation STEM: What Girls Say About Science, Technology, Engineering, and Math”—shows that 74 percent of girls find STEM interesting and 82 percent see themselves as “smart enough to have a career in STEM,” but only 13 percent of girls interested in STEM choose a career in it. This is a big problem—not just for the girls but for the U.S. economy.
Imagine Your STEM Future is a four-session series designed to encourage 9th-12th-grade girls’ interest in science, technology, engineering, and math careers, while inspiring them through the Girl Scout Leadership Experience. Each unit includes an opening ceremony, one group activity, two hands-on activities, and a closing career exploration, and can be done in one 90-minute session or two 45-minute sessions.
Pennsylvania Horticultural Society Girl Scout Patch
In working toward the PHS Patch, girls will gain knowledge and skills to promote greening and its power to improve lives, build relationships, and transform communities. Check out the program here.
Science and Engineering
Do you and your girls want to explore and learn more about the fields of science and/or engineering? Would you like to promote the fields as career options for your girls? Are you looking for new activity ideas to use during Troop meetings? Through fun, hands-on activities and experiments, the Science Sampler and Engineering Sampler programs expose girls to what is possible in the fields of science and engineering.
You don’t have to be a STEM expert to try science and engineering programs with your Troops! These Ready-to-Run programs have all the instructions, supply lists and age-appropriate scientific explanations so you can have fun with the girls and introduce them to fields of interest where girls are underrepresented, and career opportunities abound!
Be sure to also check out GSEP’s Imagineer Series! This program helps girls explore and learn more about the fields of science through fun, hands-on activities and experiments.
Scout the Vote
The national, state, and local election process will be at the top of the news until Election Day in November. In fact, it has already started. The election process provides a vivid backdrop to develop positive values (Discover), feel connected to your community (Connect), and educate and inspire others to act (Take Action).
The Girl Scout role in any election is to provide an accurate, age appropriate, non-partisan interpretation of the election process and to instill a commitment to participatory citizenship. Check out the Scout the Vote program here.
The purpose of this K-12th grade patch program is to engage and empower Girl Scouts to understand the voting process in a patriotic non-political manner, eagerly anticipating their right to vote, and encourage and enable women to exercise their right to vote. When you have completed the activities for your grade level, patches can be purchased at our council shops.
The Schuylkill River Heritage Area Patch
The Schuylkill River Heritage Area has teamed up with the Girl Scouts of Eastern Pennsylvania to create a new opportunity for Girl Scouts to learn about the Schuylkill River Heritage Area. The patch encourages girls to explore the region, learn about its history and protect the environment. It is designed to be fun and educational with a variety of activities that will appeal to Girl Scout Troops of all levels, from Daisies on up. Learn more here.
Solar United Neighbors
Are you ready to learn more about solar energy and the positive impact it can have on the community and the environment? Solar United Neighbors has developed a Sun Patch program for the Girl Scouts of Eastern PA Council. Check out the Solar United Neighbor’s guide to learn more about solar energy and earn a Sun Patch.
Strong Girls Healthy Meeting
The Strong Girls Healthy Meeting Patch helps Girl Scouts of all ages make healthy habits the norm during troop meetings and events and spread these habits to their friends, family, and community. Work with your sister Girl Scouts to complete the patch program requirements and then purchase your patch at a local shop. Learn more here.
Think Before You Post
The Think Before You Post patch program aims to educate girls, brownies through ambassadors, across the country about the dangers of the internet, how to post responsibly, and ways that they can help combat cyberbullying. It teaches girls how big the internet is, how to utilize social media, and the importance of being kind on the internet. Students who are new to the internet are not aware that everything on the internet is permanent, and it is much easier to say something hurtful online than it is face-to-face. Work with your sister Girl Scouts to complete the patch program requirements and then email email@example.com with the number of requested patches and a mailing address. Check here for more information and program requirements.
Up All Night MEdia Journey
Journeys allow girls to delve into a topic, become experts, and develop a Take Action project to better their community. While it’s best for girls to work on Journeys over time to fully engage with the topic and understand the process of planning a change-making project, we understand how busy they can be! That’s why we’ve designed the Up All Night MEdia Journey weekend.
Sun Safety Patch
Your skin is your body's coat. It protects you from cold and heat. It keeps your insides in and the bad stuff - like germs - out. Did you know that your skin is your largest and fastest growing organ? It's important to take care of your skin by protecting it from harmful ultraviolet (UV) radiation from the sun and indoor tanning ebds. Overexposure to UV can cause skin cancer, the most prevalent cancer in America. Outrun the Sun, Inc. a nonprofit organization supporting sun safety and skin cancer prevention, is offering Girl Scouts a new Sun Safety Patch. You can earn this special patch by being a sun safety advocate. Learn ways of protecting your skin and also teach others through hands-on activities and social media. Upon completion of the program, you may purchase the patches at a GSEP Shop. Learn more here.
Pennsylvania Paraoptometric Association's Vision Awareness Patch Program
PPA is an association committed to enhancing the quality of eye care. We believe the activities required for the girls to earn the patch will make them more aware of the importance of eyesight and good vision care. The girls’ efforts may even spark an interest in Optometry or related fields.
Safety Activity Checkpoints
Keeping girls safe is a priority in Girl Scouting. When preparing for any activity with girls, always begin with following Safety Activity Checkpoints. Once you open the document, you can click on any activity in the Table of Contents to jump to the Checkpoints for that activity.
Look at the change memo for Membership Year 2022 if you want to see what has changed since last year.
Want to learn more about High Risk Activities? Check out the Girl Scout safety guidelines.
For a list of vendors with Certificate of Insurance, visit the forms page and search "certificate of insurance on file" in the search bar.
ServSafe® Registration Procedures
Any troop, Service Unit, or group using the industrial kitchens at any of our Resident Camps must have a ServSafe® certified person on the premises. This is a requirement of our American Camp Association accreditation. If food is being stored in these kitchens or served in the dining hall, the kitchen is considered to be in use, even if no cooking is involved.
ServSafe® Classes are offered regularly by the Pennsylvania Restaurant Association (PRA) throughout the GSEP jurisdiction. Click here to open the ServSafe website. Please contact the PRA office at 800-345-5353 if you have any questions or concerns about the ServSafe® training itself.
Service Unit Manager Manual
This PDF is a great tool for newly appointed Service Unit Managers; as well as those who are experienced in that position! The Service Unit Manager manual is designed to be a resource and guide to help you Be Prepared to lead your Service Unit.
As always, if you have any questions your Volunteer Support Specialist is here to help! Just email firstname.lastname@example.org.
- New SUM Manual coming soon!
Volunteer Essentials is your go-to resource for all things related to volunteering with GSEP! Use the series of webpages to find policy and procedure updates, tips on how to best work with girls and other volunteers, and much more! Looking for extra info? Check out the documents below.