Summary: The Volunteer is responsible to organize and
facilitate the Cookie Program throughout the Service Unit, support
Troop Cookie Managers and serve as liaison between the Product Program
Department and troops
Term of appointment: The Volunteer is appointed for a one year
term (October 1-September 30) that is renewable pending application
Supervision: The Volunteer reports to the Service Unit Manager
Support: The Volunteer receives support, guidance, and
encouragement from the Service Unit Manager, Member Services Team,
Volunteer Support Specialists and Product Program Team.
Responsibilities:
- Accept and adhere to Girl Scouts of Eastern Pennsylvania and
Girl Scouts of the USA policies, standards and procedures found at
www.gsep.org
- Adhere to Safety Activity Checkpoints found at
www.gsep.org to provide a safe experience for girls
- Verify
that all Service Unit Troop Cookie Managers have completed the
required volunteer background check process
- Attend Service
Unit meetings during the Cookie Program, and work closely with the
Service Unit Team and Volunteer Support Specialists to ensure a
positive, debt-free program for all troops in the Service Unit
- Coordinate the recruitment of Troop Cookie Managers with the
Service Unit Team
- Provide training and mentoring to Troop
Cookie Managers
- Provide assistance to Troop Cookie Managers
to assure proper and complete information is entered into the online
reporting system (ABC Smart Cookies™) provided through ABC Bakers
and regular deposits are made to the troop account and recorded
- Meet all deadlines established for the annual Cookie
Program
- Verify and input all necessary information for the
Cookie Program reporting system (ABC Smart Cookies™) provided by ABC
Bakers.
- Collect and reconcile final reports from Troop Cookie
Managers and submit the final Service Unit report by established
deadline
- Receive girl incentive items, sort by troop, and
distribute to troops in a timely manner
- Identify potential
problem areas during the course of the Cookie Program and
communicate regularly with the Service Unit Team, Volunteer Support
Specialists and Product Program Department
- Provide
information and assistance to troops and the Product Program
Department regarding troop debt and support troops to maintain
financial accuracy of all records
- Download GSEP Cookies
TeamApp (or visit it online) and lookout for news and important
information provided by Council.
- Complete and return the
Service Unit Booth Upload Spreadsheet by Council’s deadline.
- Promote a safe program using best practices for social
distancing, sanitization, mask wearing, and follow local and state
regulations around Covid – 19.
Qualifications and core competencies:
- Complete the volunteer background check prior to assuming the
position and become a registered member
- Attend training
related to the position of Service Unit Cookie Manager
- Willing and able to work with all people without regard to race,
color, ethnicity, sex, creed, national origin, ability or
socioeconomic status
- Ability to conduct service unit
activities related to the Cookie Program from October through
May
- Ability to work with numbers and retain detailed
records
- Understand the use of computer applications,
navigating the web, and sending and receiving email
- Ability
to communicate and motivate adults from diverse backgrounds
- Ability to support and train others to facilitate the program,
and coordinate volunteer efforts and problem solve in a positive
manner
- No outstanding debt with Girl Scouts of Eastern
Pennsylvania
