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SUM and Leader News

This page was last updated Monday, August 6, 2018.

 

Volunteer Training and Events

Join us at FALL 2018! Are you a GSEP adult volunteer? This is your chance to get away with other passionate adult Girl Scouts and learn something new! Fall Leadership Weekend 2018 will take you on an out of this world adventure with 50+ workshops geared towards expanding your leadership skills! Come for the weekend – or just Saturday! Our theme this year is GSEP Adventures in Space. 

Workshop descriptions and more information can be found here.

Click here to register!

Volunteer Support

Succession Planning is a process of identifying and developing new leaders who can replace leaders when they leave or retire.

Beginning Monday, October 1st, there will be term limits for service unit positions, as follows:

  • Service Unit Managers will have a three-year term, renewable for a second term, for up to six years total. 
  • Service team members will have a one-year term, renewable for up to five years.  At this time, it includes the Registrar, Treasurer and Product Programs Managers at the Service Unit level.

This does not mean that current volunteers in these service unit roles will be replaced by new volunteers on October 1st. The new policy will be rolled out for MY19.  It is the time to reflect on the number of team members that will be needed over the next 3-6 years. Consider recruiting lifetime members, parents of girls or other members of the community.  Service unit team members do not need to be troop leaders, but they must complete the volunteer application process, including background clearances. 

Think of the benefits there will be with this process in place:

  • Service Unit Managers and other volunteers will not feel “stuck” or become “burned out” in the role without prospects for a successor.
  • Term limits will encourage additional volunteers, as there is a specific beginning and end to their commitment.
  • There will be a pipeline of interested service unit volunteers to begin training and mentoring in advance of their service
  • A rotation of volunteers will bring new ideas and diversity of thought
  • New volunteers with specific competencies will find ways to make more of an impact.
  • Term limits also means an opportunity to serve in another team position.

GSEP’s Volunteer Support and Volunteer Training teams will provide a full complement of support for succession planning.

Interested in a position? Have questions?  Please contact your SUM or Volunteer Support Specialist.

Trainings:  Service Unit Managers and troop leaders still need to verify volunteer trainings. Especially, Basic Outdoor Skills, Indoor Overnight, and First Aid/CPR. Please contact your VSS or the Volunteer Training and Events Department to check on specific volunteers. 

Product Program

2019 Cookies Date and Information

All returning SUCMs must self-appoint as SUCMs in MyGS to be included in official Product Program communications for the 2018-2019 Membership Year.

We are happy to announce the 2019 Cookie Program SUCM Training Dates!

This year, to accommodate all our dedicated volunteers, we have added a training in Berks County.

Registration for these trainings is not yet available, but for now, SAVE THE DATE!

Friday, October 12th, 2018 – Berks County – 6:00pm – 8:00pm

Location: West Lawn United Methodist Church – Reiner Education Building, Room 109, 15 Woodside Ave, West Lawn, PA 19609

Saturday, October 13th, 2018 – GSEP Shelly Ridge Service Center (Conference Rooms A&B) – 10:00am – 12:00pm

Location:  330 Manor Road, Miquon PA

Monday, October 15th, 2018 – GSEP Lehigh Valley Service Center – 6:00pm – 8:00pm

Location: 2633 Moravian Avenue, Allentown PA

Important resources will be handed out ONLY at these in-person trainings. Service Unit participation in the SUCM training will be taken into consideration for the 2019 Service Unit Challenge.

2019 Cookie Dates have been announced!

Yes, you are reading this right! This year we are happy to announce 2019 Cookie Dates as early as in July! See below and check our “For Cookie Sellers” page in our website for updates. Also, keep an eye out for our TeamApp, which will be updated with these and many other dates and resources soon!

Gluten Free Order Due to Council – Friday, September 21st
SUCM Training – Friday, October 12th; Saturday, October 13th and Monday, October 15th
SUCM Training Materials to be delivered – Week of October 15th
Initial Order Deadline for Troops – Wednesday, December 5th
Initial Order Deadline for SU – Sunday, December 9th
Mega Drops / Home Deliveries – Wednesday, January 2nd to Sunday, January 13th (scheduled to be published later)
Cookie Program Starts – Thursday, January 17th
National Cookie Weekend – Friday, February 22nd to Sunday, February 24th (more information to be announced)
Cookie Program Ends – Sunday, March 10th
500 Club Event Date – Saturday, June 15th (location to be announced)
Cookie Boss Class of 2019 Event - TBA

Many more dates are coming up, so keep an eye out for our email communications and make sure to join our TeamApp!

Governance

Service Unit Managers: Please submit your Service Unit Delegate Election results to governance@gsep.org. Results can also be submitted through an online form: https://www.surveymonkey.com/r/TF25VS2

If you have any questions, please reach out to governance@gsep.org!

Girl Experience and Camp

Volunteer Opportunities

Tough Cookie Adventure Race

Enjoy the outdoors and support girls engaging in physical activity, team building, and a bit of adventure. As with everything in Girl Scouts, Tough Cookie Adventure Race can’t happen without support from engaged volunteers. On Saturday, September 8th, approximately 40 volunteers are needed throughout the day, from helping early in the morning and overseeing challenges to lifeguarding and facilitating archery in the afternoon. We are specifically looking for folks who are certified as lifeguards, archery facilitators, and belay staff. Anyone can volunteer—adults, students, families. Take a look at the volunteer opportunities here. If you’re ready to volunteer, or have questions, please email our volunteer coordinator, Hana Haseman at hhaseman@gsep.org.

Program Opportunities

New badges  = new adventures for girls of all grade levels! That’s right, Girl Scouts is releasing new badges and Journeys in STEM, the outdoors, life skills, and beyond this year, which means even more opportunities to prepare your girl for a lifetime of leadership found nowhere else!

Girl Scouts of Eastern Pennsylvania Fall/Winter 2018-2019 Programs

The Fall/Winter 2018-19 programs are here! Come check out all these awesome opportunities for your girls in our Fall/Winter Program Guide! Whether they want to explore their adventurous side and challenge themselves at one of our camp weekend programs or use their creativity to express their individuality at one of our day programs, they are sure to have a wonderful girl experience that will last a lifetime!

Trefoil Fitness Challenge: Tough Cookie Adventure Race

Looking for a taste of adventure and chance to show the world what it takes to be a great athlete? Experience the thrill of crossing the finish line in the Tough Cookie Adventure Race! You and your team of two to four people will take to the trails of Camp Laughing Waters as you run, bike, and navigate your way through obstacles in this two-hour jammed packed race! Register Today!

Get Outdoors Challenge Patch

The Outdoors Are In!

Want to embrace the outdoors with your troop but not sure where to start? The Get Outdoors Challenge Patch will walk you through the steps to leading your troop to outdoor success. 

Here's how it works: 

Complete as many activities as possible on the Get Outdoors Activity checklist. To earn a patch, a girl must complete at least 10 activities from her grade level (two can be from a younger grade level) and 30 activities from the all ages list.

When you've checked off the required amount of activities, stop by a local council shop to purchase your patch.

Share the fun and show off your outdoor skills by submitting photos and videos for our

Get Outdoors photo album! Post your photos to Facebook, Instagram and Twitter using #GSEPGetOutdoors. 

Questions? Contact us at memberservices@gsep.org, subject line Get Outdoors! Challenge.

Highest Awards and Leadership Opportunities

Bronze Award Deadline:

Attention Junior troop leaders: If your troop took action to complete a Bronze Award project in Membership Year 2018, please make sure you register your troop for the awards in the Online Registration System under Bronze Award Completion 2018. After completing registration, you will receive your email confirmation to purchase your girls’ pins! Questions? Contact girlawards@gsep.org.

Calling all Cadettes, Seniors, and Ambassadors!

Are you or do you know a girl interested in a leadership role in determining the future of GSEP’s girl experiences (Ex: programs, events)? Do you want to get involved in helping improve the Cookie Program, Spark programs, summer camp, and other events? We want to hear from you!

Cadettes, Seniors, and Ambassadors are eligible to apply to join Girl Scout Says, GSEP’s Girl Advisory Committee.

Interested girls must be able to:

  • Commit to one year of service (through September 2019);
  • Attend a mandatory kick-off meeting Sunday, November 11, from 11 a.m. – 2 p.m. at Camp Shelly Ridge (Lafayette Hill, PA)
  • Attend three additional in-person meetings; and
  • Participate in conversations through email and Rallyhood, our virtual platform.

To apply, click here. The application deadline is September 17, 2018

Older Girl Service Opportunities

Looking for ways to give back to your community? Trying to find an organization to partner with to complete your Silver or Gold Award project?

Check out our NEW service opportunities resource guide. This tool will help you find service opportunities based on your interests. Get ready to change the world!

Silver & Gold Award Information Sessions

The Silver and Gold Award Information Sessions for September through December are available! Stay tuned as more dates and locations get added throughout the year. Girls, parents, troop leaders, and even Service Unit Managers are strongly encouraged to attend!

New this year: We will be offering webinar training opportunities in addition to the in-person trainings. Additionally, we will no longer be utilizing the Info Session request form so register early for a council sponsored session.

Wednesday, September 12- Lehigh Valley Service Center

Wednesday, October 10- Lehigh Valley Service Center

Monday, October 22- Valley Forge Service Center

Wednesday, November 7- Lehigh Valley Service Center

Wednesday, November 14- Webinar

Thursday, December 13- Valley Forge Service Center

Click here for more information and to register.

Silver Award Reflection Deadline:

Silver Award Reflections and accompanying Project Visual Aids are due to GSEP by September 30, 2018 for any girl that recently completed 8th grade (entering 9th grade). To access the online Reflection application, go to our Silver Award webpage. As a reminder, please allow 4-6 weeks for final approval after submission. Questions? Contact girlawards@gsep.org.

Gold Award Final Report Deadline:

Girls that recently completed 12th grade (graduated from high school in 2018) and are hoping to earn the Gold Award must submit Final Report documents and complete a Final Interview by September 15, 2018. Final Report documents can be found on our Gold Award webpage. Questions? Contact girlawards@gsep.org.

NEW Gold Award Proposal Deadline:

The Gold Award Proposal deadline has been changed! Current 12th graders should plan to submit a Gold Award Proposal by March 15th of their 12th grade year. This means that girls graduating in 2019 should submit a Gold Award Proposal by March 15, 2019.

Ready to get started now? Proposals are accepted year-round on a rolling basis (and the earlier you can get started, the better!) so don’t wait to submit your Gold Award Proposal!

Save the Date: 2018 Silver & Gold Award Ceremonies

GSEP will honor Gold Award Girl Scouts that have earned their Gold Awards in Membership Year 2018 at a ceremony on Tuesday, December 18, 2018. Girls should expect to receive more information via email later this year.

GSEP will honor Silver Award Girl Scouts that have earned their Silver Awards in Membership Year 2018 at a ceremony on Sunday, January 27, 2019. Girls should expect to receive more information via email later this year.

Travel Opportunities

It’s Time to Travel!

GSEP is getting road trip ready and we want YOU to join us! In August 2019, GSEP will head to Colorado! Spend a week exploring all that beautiful Colorado has to offer including visiting several National Parks! This is a girl-only trip! Space for this trip is limited! Email your interest to travel@gsep.org for updates and more information!

 

Member Engagement

ORDER YOUR SCHOOL FLYERS NOW!

It’s time to order your fall flyers for back-to school recruitment. Our goal is to make sure that flyers are provided to every school district so that all families in Eastern Pennsylvania know how to get involved with Girl Scouts.

Here’s how it works:

1) Check out the Order Catalog to see the new fall flyer. This year’s flyer is available as a printed and/or digital version, one-sided or two-sided, in English and/or Spanish.

2) You have the option to request a standard flyer OR you can customize your flyer to include information about an upcoming recruitment event or info session. You may include volunteer or Service Unit contact information on your flyer.

3) To place your order, visit the Online Order Form. Don’t forget to complete all of the school flyer fields, including the details for your custom flyer (if requested).

4) GSEP will follow up with school districts to make sure we have the proper disclaimers, process and format for the flyers.

5) Once printed by GSEP, we can deliver flyers to any service center, to your home, or directly to the school or school district. Be sure to indicate your preferred delivery method and date needed on the online order form. Typical turnaround time from request to delivery is 8 to 10 business days.

6) If we have not received requests for flyers in your school district by  August 20th (or if you have indicated that you would prefer GSEP manage this process), GSEP will arrange for flyers to be distributed this fall.  

If you have any questions or need help with your school flyer plan, email us at memberservices@gsep.org and we will be in touch!

Recruitment/Placement Updates:

  • Registrar Roundtables MY 2019:
    • Mark your calendars! Registrar Roundtable for membership year 2019 are already scheduled.
      • October 2018
        • Wednesday, October 24
        • Thursday, October 25
      • January 2019
        • January 23
        • January 24
      • April 2019
        • April 24
        • April 25
      • July 2019
        • July 17
        • July 18

Registration Events:

Fall Registration is just around the corner. If you know of any girls wanting to join Girl Scouts, check out the Registration Events listed on our website and encourage them to attend: http://www.gsep.org/en/about-girl-scouts/join/recruitment-events.html. You can also share the events posted on our Facebook page.

Hosting and event and need to get the word out or know of a community event that Girl Scouts should attend? Submit a request here: http://www.gsep.org/en/about-girl-scouts/join/recruitment-event-submission-form.html

Upcoming Registration Events:  

Women in STEM: Tuesday, August 28th; 6:00 pm at the newly renovated, Valley Forge Service Center – 100 Juliette Low Way, Valley Forge, PA 19482

Event description: Curious about careers in STEM? Learn how joining Girl Scouts can help get you there! Join GSEP and STEM guest speakers for an interactive discussion with successful women in STEM. Female STEM leaders will speak about their experiences, education, and day-to-day life as pioneers in their fields. Form a troop and learn how joining Girl Scouts can help you excel in the STEM field you aspire to be in! Please RSVP to Ashley at adetweiler@gsep.org by August 21 to attend. We can't wait to see you there! *This event is geared towards older girls in grades 4-12 and adults interested in joining Girl Scouts.

Facebook Event Page: https://www.facebook.com/events/437211910081756/

Back to School Scavenger Hunt: Saturday, September 1st; 10:00 am – 12:00 pm at King of Prussia Mall

Event Description: Calling all Go-Getters, Innovators, Risk-takers, and Leaders! Are you looking for some back to school fun and adventure? Come on out and join the Girl Scouts of Eastern Pennsylvania for a scavenger hunt throughout the mall! Learn how to join a Girl Scout troop next year, while exploring the mall for back to school items. Girls will receive a map of the mall along with a scavenger hunt sheet! Groups will tour the entire mall to find and check off all the items on their list. Put your walking shoes on and get ready to have some fun! Parent supervision is required. Check in and light refreshments will begin at 9am at the concierge desk. You may park and enter the mall through the Orange Parking Garage. Please RSVP to Colleen to csienkiewicz@gsep.org by Monday, August 27th to confirm your spot. Pre-registration is required. Space is limited!

Facebook Event Page: http://www.facebook.com/events/447716698972134/

Interested in starting your own troop? Not a problem, follow this easy step-by-step process to get you started. 

Member Services

GSEP CBC Process Update

GSEP has recently made some updates to the CBC Clearance process for our volunteers.  We have created a new web submission for our GSEP Disclosure Affidavit which allows volunteers to complete the web form and submit it directly to Member Services. There is no-longer any need to submit the GSEP Disclosure Affidavit to DropBox!

All Volunteer and CBC Clearance information has been updated on the GSEP website—including a new version of the GSEP Volunteer Processing Packet.  Please take a moment to review this new document if you have any questions about the CBC Clearance process.

Retail

August 10 is National S’mores Day and we are celebrating in our stores!

Make a purchase of $20 or more at any of our 5 locations the week of August 6 and enter to win a S’mores prize!

Only one grand prize available- a cookie cart, s’mores pillow, fun s’mores pen and stationery set, and 2 patches- a $70 value

Two second prizes- a cookie cart and a case of s’mores!

Raffles will be picked on August 14 and notified by email.