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SUM and Leader News

This page was last updated Friday, January 11, 2018.

Volunteer Support

Troop leader reminders:

A minimum of two leaders need to be registered, cleared, trained and appointed for each troop.

Email or call Member Services with any questions at memberservices@gsep.org or 215-564-2030.  Be specific with email subject lines.

Complete New Leader Training.  All troop leaders are required to take Steps 1-3. Visit our volunteer training page at  http://www.gsep.org/en/for-volunteers/volunteer-training.html.  for additional training opportunities; such as; Troop Finances, Travel, Trips, and more,

Ensure all paperwork is complete and submitted on time.  This includes trips forms, health history forms, permission slips, etc.

Connect with your service unit team and attend service unit meetings. If you aren’t sure who to contact, reach out to memberservices@gsep.org with “request SUM information” in the subject line.

Familiarize yourself with Volunteer Essentials (VE) found at: http://www.gsep.org/en/for-volunteers/volunteer-resources.html.

Through MYGS (Volunteer Systems), enter your troop meeting information including day, time, and frequency. Review your troop roster to verify that everyone is registered.

Utilize the Volunteer Toolkit (VTK) through MyGS to start planning your first meeting and creating a year plan. Create a calendar in the VTK for troop meeting information and events.

Ensure all adults assisting with troop are registered and cleared.  This includes parents who are helping at cookie booths.

If you need to have girls transferred from one troop to another, please send the information to memberservices@gsep.org with “troop transfer” in the subject line.

Volunteer Training & Events

Volunteer Awards

Nominations will be accepted now through January 16th! It’s that time of year to start thinking about how to recognize the amazing people who work with our troops, service units, associations, camps, and classes. 

Before you nominate, you’ll need the following: 

  • Contact info of nominee (address, email, phone) 
  • Type of service (troop leader, SU Treasurer, Troop Cookie Manager, etc) 
  • Focus area of service (troop, Service Unit, Council)
  • Length of service
  • Names and emails for endorsers

For full details and links, check out Volunteer Recognition & Events on GSEP.org 

April 9, 2019- Save the date for the Volunteer Awards Celebration where we will recognize all of the amazing awardees!  More details coming soon.

Upcoming trainings

Animal Tracking in Winter-

When: February 08, 2019-February 10, 2019; Where: Shelly Ridge Service Center

This weekend event is for adults who would like to learn how to read and interpret the impressions left by wildlife in the winter.  Come explore Camp Shelly Ridge to find out about the animals who live in our area. You’ll stay at our new Shawnee Lodge and meals will be provided.  Participants will leave with a knowledge of tracking and the tools they need to run programs with their girls.

Governance

Make Your Voices Heard

Change starts with you!

Here at GSEP, the voices of our girls are the most important to us.  If you have an idea or suggestion for GSEP, speak up and apply for a Girl Scout Governance position today!  Girl Delegates and Girl Advisors meet with the Board, attend important Council meetings, and even go to GSUSA events.  If you are 14 years old or older and want to gain amazing leadership skills while helping to better Girl Scouts for you and future Girl Scouts, consider applying.  Applications are now open. http://www.gsep.org/en/for-volunteers/governance.html

Recruitment

Registrar Roundtables: Registrar Roundtables are coming up on January 23 and 24 at seven locations throughout our nine-county footprint. Registrars and SUMs have received an email invitation to the upcoming events, where we will go over Trefoil team updates, upcoming recruitment strategies, and community partnerships. Please send one person from your unit to the Registrar Roundtables. To RSVP, please click here.

Troops Without Two Leaders: In early October, we launched a phone call campaign to all troops without two leaders. During this time, we’ve been able to reduce the number of troops who don’t have a second leader properly registered by providing 1:1 support. We will continue these efforts in January by reaching out to those leaders by phone and email with the following message: It is important that all troops have TWO registered, cleared, and appointed Troop Leaders in MyGS . Troops must meet this requirement to be uploaded into Smart Cookies and to start selling cookies on January 17th. If you have any questions, please contact Member Services at memberservices@gsep.org  or 215.564.2030 with the subject line "Two Troop Leaders”

New Troop Leader Support: If you know of a new troop leader who may require additional support during cookie season, please connect them with your SUCM. We are also going to send out email communications to leaders with the following message: Service unit cookie managers (SUCM) are available to provide you with all the necessary information to run a successful cookie campaigs. If you need support identifying your SUCM, please contact Member Services at memberservices@gsep.org  or 215.564.2030 with the subject line “Connect with SUCM”.

NEW Adult Volunteer: Do you know of a NEW adult who would like to lead, but still in the fence about whether or not to? We can help! Send an email with the leader’s name and contact information to memberservices@gsep.org with the subject line “Potential New Troop Leader” and one of our recruiters will follow up with them directly.

Community Partners: It takes a village and Every Girl deserves to participate in the Girl Scout Leadership Experience regardless of circumstances. Do you know of a community-based organization or local business that would be a great partner with GSEP to deliver our mission? Send an email to memberservices@gsep.org with the subject line “Potential Community Partner” and we will follow up with them directly. 

Financial Aid: Please note that Membership Financial Aid for Adults is now closed.  Applications for MY20 will be processed beginning in October.

Retail

Come Visit Our  Monthly Pop-Up Shops For All Your Troop needs

You can find all our Pop-Up Locations and Dates on our website. Look in the “Shop” Tab for our Mobile Locations. Come check out our newest GSEP merchandise or pick up a Pre-order by filling out an Order Form and Submitting it to:  Retail@gsep.org

(Order Form Link)

www.gsep.org/content/dam/girlscouts-gsep/documents/RET_17_BerksOrderForm_r2_Interactive1-1.pdf

Want a Pop-Up Shop in your area??

We are always looking for locations to best serve our volunteers.  If you know of a church, school, business, etc. that would be happy to host us a few hours a month,  please let us know at the email above. 

1. Semi Annual Clearance Sale: Now until Feb 2, 2019

Retail Specials:

All Month Long:

Extra 20% off all clearance

50% off all 2018 Cookie Patches

Week 2: Jan 14- 19

Extra 20% lowest price all camp gear

10% off all Reg. Price Fun Patches (excludes camp and Ready to Run Patches)

Week 3: Jan 21-26

LOVE apparel up to 50% off

Week 4: Jan 28- Feb 3

25% off a select group of message shirts

2. Early Bird Camp Shirts orders due! Register as an Early Bird camper (now through March 14th) and you will be eligible to order this exclusive Early Bird 2019 Camp T-shirt.  Shirts will be delivered during the camp week.  Orders can be placed through the Event Registration Portal at gsep.org. Questions? email retail@gsep.org.

3. Juliette’s have a new option for their uniforms, now available in stores! The Juliette’s emblem is worn on a sash or vest where troop numerals ordinarily would be. $4.00 each in stock in all locations. 

Development

Donate a Raffle or Silent Auction Basket to Adult Camping Weekend!

Girl Scouts of Eastern Pennsylvania (GSEP) is hosting our annual Adult Camping Weekend (ACW), which will take place from Friday, August 16th to Sunday, August 18th at Camp Laughing Waters in Gilbertsville, PA. ACW brings together generations of Girl Scout Alumnae for a weekend packed with classic Girl Scout camp activities like campfire songs, crafts, canoeing, and more! All the proceeds from this fun-filled weekend benefit the GSEP Older Girl Scholarship Fund, which provides scholarships to support Girl Scouts who are graduating from high school and heading to college. Last year’s ACW raised over $13,000 in scholarship funds for graduating Girl Scouts!

ACW 2019 includes a popular raffle drawing and silent auction for an array of items, services, and themed prize packages. Please consider supporting the scholarship fund  with a donation to the  raffle or silent auction. Your generous donation will help girls reach their full potential and become the go-getters, innovators, risk-takers, and leaders!

If you have any questions or need additional information, please contact Deb Walters at, debwalters1256@gmail.com. 

For more information regarding Adult Camping Weekend, please visit: http://www.gsep.org/en/events/AdultCampingWeekend.html

Young Alum Service Project Opportunity

Please join our Girl Scouts Beyond Bars (GSBB), Troop 98010, with two service projects for Martin Luther King Day of Caring.

Who:  Established in 1992 by GSEP, Girl Scouts Beyond Bars (GSBB) is a national program designed to serve and connect girls with their incarcerated mothers. The program works to reduce the impact parental incarceration can have on a girl, her mother, and her caregiver. GSEP’s GSBB program serves families in Philadelphia.

What: Troop 98010 invites you to join us for a day ON  to give back to our community by celebrating Martin Luther King Day of Service. Please bring donations in the form of can goods, feminine hygiene products and gently used children books to donate to local women's shelters. Throughout the day the girls will work together organizing and packing these items for delivery.

Various stations will be set for the girls to sort donated items, organize items into groups and pack the bags for delivery.

When: Saturday, January 19, 10:00 am to noon or Monday, January 21, 10:00 am to 1:00 pm (You can participate in both if you like)

On Saturday, we will be setting up the space for MLK Day of Service. This will include setting up tables, organizing bookbags and supplies.  Please note, girls will not be present on Saturday. On Monday, volunteers will be with girls at a station, putting bookbags together for local women’s shelters in the area.

Where: Shelly Ridge, 330 Manor Road, Miquon, PA 19444

To register or if you have any questions, please contact Trish Corvo at tcorvo@gsep.org

Join us for a Day of Service!

Troop 98010 invites you to join us for a day ON as we strive to give back to our community by celebrating Martin Luther King Day of Service. This year we are asking for donations in the form of canned goods, feminine hygiene products and gently used children books that we will be donating to local women's shelters. During the day the girls will work together to organize and pack items for delivery.

Various stations will be set up for the girls to sort donated items, organize items into groups and pack the bags for delivery. Register today!

Girl Experience

Girl Scouts of Eastern Pennsylvania Spring & Summer 2019 Programs and Camps

The Spring & Summer 2019 programs and summer camps are here! Come check out all these awesome opportunities for your girls in our Program & Camp Guide. Whether they want to explore their adventurous side and challenge themselves at one of our camp weekend programs or use their creativity to express their individuality at one of our day programs, they are sure to have a wonderful girl experience that will last a lifetime!

Check out our upcoming GSEP staff-led programs happening right at one of our amazing camps:

*Maple Sugaring – G2-5

February 23, 2019 8:00 AM-5:00 PM

Camp Laughing Waters

Step back in time as Older Girl Scouts lead you on a sweet three-hour tour of the history of maple syrup! You will experience everything from the discovery of maple sugar to how maple syrup is produced today. Taste test sap and syrup to learn which one is your favorite and even enjoy a maple snack! This program runs three hours and has staggered start times; you will be prompted to select your start time during the registration process. *Includes snack, drink, and event patch.

*Maple Saplings – GK-1

February 23, 2019 8:00 AM-5:00 PM

Camp Laughing Waters

Bundle up and join us for a winter tradition. Travel through history as you learn the story and discovery of maple syrup form older Girl Scouts! You’ll play games, enjoy a snack, and even do a taste test between sap and syrup! This program runs for two hours, you will be prompted to select your start time during the registration process. *Includes snack, drink, and event patch.

Calling all Daisies and Brownies, sign up for a winter adventure!

Zinni Petal - GK-1

January 19, 2019 09:30 AM-12:00 PM

Reading Public Museum, West Reading, PA

Daisies, join us for story time as we read Zinni’s story, then visit the modern and contemporary art galleries to learn about different kinds of art. Create your own special pictures with the help of your Daisy friends! *Completes requirements for the Zinni Petal.

Daisy Robotics - GK-1

January 19, 2019 01:00 PM-03:30 PM

Reading Public Museum, West Reading, PA

Robots are simple machines made of many different parts that are programmed to run automatically. Programmers are the engineers that create step-by-step instructions, or algorithms, that tell robots how to move, understand, and act. Think you might be a good robot? See if you can follow your programmer’s algorithm. Then, become a programmer and create algorithms for robots and friends! *Includes What Robots Do badge.

Terrific Twirlers - G2-3

January 19, 2019 01:00 PM-03:00 PM

Russell’s Dance Studio, Parkesburg, PA              

Get ready to get moving at Russell’s Dance and Baton Studio! You’ll learn how to stretch, dance, twirl, and march all while having fun. Grab a baton and practice techniques such as figure eights, pinwheels, hand twirls, pops, tosses, and marching. *Includes the Dancer badge.

Resourceful Daisies - GK-1        

January 26, 2019 03:30 PM-05:00 PM

Please Touch Museum, Philadelphia, PA

How can trash become art? By using resources wisely! Join the Please Touch Museum and transform trash into treasure. Guided by a museum educator, you’ll look closely at the Please Touch’s Torch and Artie the Elephant to identify the recycled items used to make them. Using a variety of recycled materials, you’ll layer, tape, rip, glue, and build your own mini garden! *Completes requirements for the Clover petal. Includes admission to the museum.

Get Outdoors Challenge Patch

The Outdoors Are In!

Want to embrace the outdoors with your troop but not sure where to start? The Get Outdoors Challenge Patch will walk you through the steps to leading your troop to outdoor success.

Here's how it works:

Complete as many activities as possible on the Get Outdoors Activity checklist. To earn a patch, a girl must complete at least 10 activities from her grade level (two can be from a younger grade level) and 30 activities from the all ages list.

When you've checked off the required amount of activities, stop by a local council shop to purchase your patch.

Monthly Outdoor Challenges are here! Each month, from October through May, there will be a new challenge for each age level to tack on to your meeting! Challenges are all about the outdoors, but could be done in just about any meeting space. Check it out here.

Share the fun and show off your outdoor skills by submitting photos and videos for our

Get Outdoors photo album! Post your photos to Facebook, Instagram and Twitter using #GSEPGetOutdoors.

Questions? Contact us at memberservices@gsep.org, subject line Get Outdoors! Challenge.

Highest Awards and Leadership Opportunities

Older Girl Service Opportunities

Looking for ways to give back to your community? Trying to find an organization to partner with to complete your Silver or Gold Award project?

Check out our NEW service opportunities resource guide. This tool will help you find service opportunities based on your interests. Get ready to change the world!

Important Highest Award Change

Effective October 1, 2018, Girl Scout Silver Award and Gold Award projects can now benefit the Girl Scouting community! Note that all other guidelines and requirements will remain the same.

*Silver & Gold Award Information Sessions

The Silver and Gold Award Information Sessions for MY19 are here! Sessions will be held in several locations from October to May. Girls, parents, troop leaders, and even Service Unit Managers are strongly encouraged to attend. Attendees will walk away from the session with an understanding of even the most confusing requirements, tips for highest award success, and feedback on project ideas! Register to attend an information session now!

January 22, 2019

6-7:30pm Silver Award Information Webinar

7:30-8:30pm Gold Award Information Webinar

February 12, 2019 – Lehigh Valley Service Center

6-8pm Silver & Gold Information Session

February 20, 2019 – Valley Forge Service Center

6-7:30pm Silver Award Information Session

7:30-8:30pm Gold Award Information Session

March 12, 2019 – Lehigh Valley Service Center

6-8pm Silver & Gold Information Session

March 14, 2019

6-7:30pm Silver Award Information Webinar

7:30-8:30pm Gold Award Information Webinar

April 16, 2019 – Lehigh Valley Service Center

6-8pm Silver & Gold Information Session

April 17, 2019 – Valley Forge Service Center

6-7:30pm Silver Award Information Session

7:30-8:30pm Gold Award Information Session

May 9, 2019

6-7:30pm Silver Award Information Webinar

7:30-8:30pm Gold Award Information Webinar

Gold Award Proposal Deadline

Calling all future Gold Award Girl Scouts! The Gold Award Proposal deadline has been changed! Current 12th graders should plan to submit a Gold Award Proposal by March 15th of their 12th grade year. This means that girls graduating in 2019 should submit a Gold Award Proposal by March 15, 2019.

Ready to get started now? Proposals are accepted year-round on a rolling basis (and the earlier you can get started, the better!) so don’t wait to submit your Gold Award Proposal!

* Older Girl Scholarships- Deadline January 31st

Being a Girl Scout pays off! Older girls should visit our Scholarships webpage to apply for GSEP scholarships by January 31, 2019. Additional scholarship opportunities can be found on the same webpage – be sure to check out them all!

Travel Opportunities

*GSEP Sponsored Trip

Have you heard? GSEP is taking a trip to the west coast in August 2019! Girl Scout Cadettes, Seniors, and Ambassadors are invited to join us as we experience all that Colorado has to offer, including a visit to Denver and Rocky Mountain National Park. We will be traveling for 7 days, with potential travel dates August 12-22. Price includes airfare, local transportation, lodging, meals, and event patch. Pre-travel meetings will be scheduled in the New Year. Contact travel@gsep.org with questions.

Ready to explore with us? Register now to reserve your spot!

GSUSA Destinations
Destination applications for Round 2 consideration are due February 5, 2019. For more information about how to apply for a Destination, check out our Travel webpage, plus review the deadlines below!

AUGUST 15, 2018

Round 1 Destinations open.

DECEMBER 1

Round 1 applications due.

DECEMBER 21

All Round 1 applicants are notified of their status.

JANUARY 11, 2019

Deposit due for Round 1 accepted participants to hold their space. Deposits are paid directly to the trip sponsor.

FEBRUARY 15

Round 2 applications due.

MARCH 4

All Round 2 applicants are notified of their status

MARCH 18

Deposit due for Round 2 accepted participants to hold their space. Deposits are paid directly to the trip sponsor.

After MARCH 22

Most 2018 Destinations that still have space will continue to accept applications on a rolling basis.