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SUM and Leader News

This page was last updated on Tuesday, September 19.

Can't Reach Us?

Trying to reach GSEP? Due to the start of the Girl Scout year, response times are longer than usual. Please accept our apologies – we don’t want to leave you hanging. Each request is being logged and we will get back to you as soon as we can.

Some helpful hints for a more speedy response:

  • Send an email to memberservices@gsep.org instead of leaving a voicemail. We’re able to respond to emails more quickly than phone calls.
  • Include a detailed subject line like “Troop Transfer” or “Login Help” with your email. This enables us to get your email to the right person who can help.
  • Please do not send multiple emails or phone calls with the same request. This only slows down our ability to respond quickly.
  • Hang in there! You mean the world to us and we’re trying our very best to get back to you as quickly as possible.

 

Bring a Friend to F.A.L.L.- get a prize!

Girl Scouts is always more fun with a friend! Bring a friend (or two) to F.A.L.L. Weekend and you'll receive a magic prize!

There are four easy steps to receive our bring a friend treat:

1) Round up a Girl Scout friend (or two...or more!)

2) Have her complete the event registration

3) Email us with your name and the name of your friend(s) who registered

4) Pick up your magical treat upon check-in at F.A.L.L. Weekend

Training workshops are filled on a first-come, first-served basis, so register early. Hurry, because registration closes this Wednesday, September 13!

 

Register NOW for F.A.L.L. Weekend!

Don’t miss out on this year’s event!  CLICK HERE TO REGISTER (then search “fall”) for the 2017 magical adventure! Come for the weekend – or just Saturday! Our theme this year is the Magic of Girl Scouting.

What would be better than having a blast at F.A.L.L. 2017? Having your friends with you!  If you get one of your Girl Scout friends to register, we’ll even throw in a magical treat for you!

4 easy steps to receive our Bring a Friend incentive:

1) Round up a Girl Scout friend or two (or more!)

2) Have them complete their event registration

3) Send us an email with your name and the name of your friend(s) who registered

4) Pick up your magical treat upon check-in at the event

Registration Available through September 13, 2017!

More information is available on the Volunteer Events page of our website.

You’ll find all the details you need in the 2017 Event Packet. Questions? Email training@gsep.org. 

Join us for our September Enrichment Training!

Tick Prevention & Protection

September 27, 2017 7:00 – 9:00 p.m.
Shelly Ridge Activity Center

In 2015 there were 10,817 cases of Lyme Disease reported in Pennsylvania – and 25% of these cases were in children. That is an average of 68 children each day! Ticks bites can occur all year-round. Outdoor activities such as camping increase a person's risk for a tick bite. This program will go over what you can do to protect yourself and your girls to decrease the risk of a tick bite. You will also learn what to do if a tick becomes attached, early signs and symptoms of tick-borne diseases, and what to do if you have had a bite or suspect you or a girl has been bitten. You’ll leave with handouts to share with your girls and their parents to help everyone be prepared for outdoor activities this fall! Register now! Click here to go to the Program/Event Registration page, then search “tick.” Click on the course to read more details and to register.

Step 3 of New Leader Training – Now Online!

You’ve requested it – and we heard you! The Volunteer Training and Support Team is proud to announce the brand new version of the last step in New Leader Training can now be completed from the comfort of your own home – bunny slippers and all!

This online workshop will build on core leadership knowledge you gained in the first two steps of New Leader Training. Step 3 will introduce you to age specific factors that directly affect your girls and dive into the Journeys and the Girl's Guide to Girl Scouting.

Simply click here to register for the online training.  Log-in to the Program/Events Registration System– add the training to your cart – and check out!  Within minutes you’ll receive a confirmation email with instructions.  This training is a 20 minute video, followed by a short quiz.  You must take and submit the quiz to receive credit for the training.  Feel free to watch the video and complete the quiz at your own pace. The entire training can be completed in less than half an hour.  If you have any questions, please don’t hesitate to email us. 

Attention New Leaders – Register Now for a New Leader Social!

As a follow-up to Steps 1-3 of New Leader Training, we are thrilled to offer a brand new training opportunity called the New Leader Social.  Come and engage with other new leaders, ask your questions to an experienced trainer, experience some Girl Scout traditions, and learn some fun games and activities you can take back to your troop.  This in-person opportunity is optional – and covers all grade levels of Girl Scouts.  It’s a great way to get some extra hands-on support at the beginning of your new adventure.  We can’t wait to see you there!  Click here to choose a training from our Council Courses Schedule.  Then go to the Program/Event Registration System to register.  More courses will be added to the calendar weekly.  So stay tuned!

Volunteer Essentials 2017-2018 - Now Online!

The updated version of Volunteer Essentials for the next Membership Year is now online! Check it out on the Volunteer Resources page of our website.

Don’t forget to check out the “What’s New in Volunteer Essentials,” also found on the Volunteer Resources page of our website, for a quick view of this year’s most important changes.

Financial Aid for MY18 Now Open!

Financial Aid for membership year 2018 is now open! To apply, visit MY GS to join or renew and click “Request Financial Aid” at the payment screen. GSEP will email you complete instructions for application and proof of income submission.

Financial Aid is available on a first-come first-served basis and covers membership fees ($25) and uniforms/Journey books only. To learn more about our new financial aid guidelines, click here!

Important Systems Update

The new membership year is fast approaching and with it, a new and exciting change for our members. The  Opportunity Catalog will help girls find troops and adults find volunteer roles in a fast and easy process based simply on a zip code search. Gone are the days of placement lists and long waits for our girls. The Opportunity Catalog also helps us find out where our valued volunteers are most needed!

Part of the catalog’s success is making sure our troop information is correct. We depend on you to ensure what appears in the catalog is up to date so that girls and adults can find troops and volunteer roles that meet their needs (and yours!). Please take a minute to review the current information we have on record for your troop(s), if the information is missing, incomplete or wrong, please update it online by September 24 – Here’s how!

1. Visit us at www.gsep.org, click on MY GS on the toolbar to the right of your screen

2.  Select Member Profile from the drop down list and enter your user name and password.  If you need us to resend your login information, call 215-564-2030 or email memberservices@gsep.org

3.  Click on Troops on the toolbar at the top, scroll down to the bottom, and click on VIEW/EDIT TROOP INFORMATION ►

4.Update/enter all information to ensure it is correct for the Opportunity Catalog (all troops go live on October 1)

Some things to remember:

· Program grade level and meeting frequency, day, and times must be accurate.  If this info varies, please let us know!

· Meeting location is the name and zip code only.  If you meet in a private home, it should read as ZIP CODE-Troop Leader’s Home.  Please include zip code and full name of school (example: 18974-Willow Dale Middle School – cafeteria), church (example: 19040-St. John’s Lutheran Church), business (example:19053-Starbucks on Street Road), etc.

· Meeting Address is not published online but is needed for our records

Your help is truly appreciated and will be a valuable part of our success this year! 

 

Girl Experience News

GSUSA Destinations

GSUSA Destinations are open and ready for business! Check out all of the new and exciting Destinations on GSUSA’s Travel page, then review the information below for important dates and deadlines. Destination applications are accepted in two rounds. Girls are strongly encouraged to submit applications by the Round 1 deadline to ensure acceptance into the Destination of their choice.

SEPTEMBER 1, 2017

All 2018 & some 2019 Destinations are posted on GSUSA website

NOVEMBER 7

Round 1 applications due to GSEP – email to travel@gsep.org

JANUARY 5, 2018

All Round 1 applicants are notified of their status

JANUARY 19

Deposit due for Round 1 accepted participants to hold their space. Deposits are paid directly to the trip sponsor.

JANUARY 31

Round 2 applications due to GSEP – email to travel@gsep.org

MARCH 2

All Round 2 applicants are notified of their status

MARCH 18

Deposit due for Round 2 accepted participants to hold their space. Deposits are paid directly to the trip sponsor.

After MARCH 18

Most 2018 Destinations that still have space will continue to accept applications on a rolling basis. Submit applications for as soon as possible to GSEP by emailing travel@gsep.org


For more information about GSUSA Destinations, visit GSEP’s Travel page!

Highest Award Deadlines

Bronze Award:

Calling all troop leaders whose troop(s) took action to complete their Bronze Award throughout MY17! Make sure you register your troop in the Online Registration System under Bronze Award Completion 2017. After completing registration, you will receive your email confirmation to purchase your girls’ pins! Questions? Contact the Service and Awards Manager at girlawards@gsep.org!

Silver & Gold Award:

Do you know a Girl Scout who is currently pursuing their Silver or Gold Award and has bridged onto the next age level?

·  All Gold Award Final Reports, Gold Award Final Report Attachments, Gold Award Recognition Forms, and Project Visuals for girls who are completing their Gold Award and graduated high school in 2017 must be submitted to the Manager of Service and Awards no later than September 30, 2017.

· All Silver Award Reflections and Project Visuals for girls who are completing their Silver Award and starting 9th grade in the fall must be submitted to the Manager of Service and Awards no later than September 30, 2017.

Questions? Contact the Service and Awards Manager at girlawards@gsep.org.

Silver & Gold Award Information Session:

The Silver and Gold Award Information Sessions for MY18 are almost here! Sessions will be held in several locations from October to May. Girls, parents, troop leaders, and even Service Unit Managers are strongly encouraged to attend! Stay tuned for more information.

Take the Lead

Do you have extraordinary girls who are interested in participating in one of the greatest girl led leadership opportunities with GSEP? Have them join us for our Take the Lead 2018 season and help them gain valuable skills, such as public speaking and networking, as well as long lasting relationships with outstanding women in their community. Registration opens September 15 on Program/Event Registration.

Are you interested in Take the Lead, but are unsure of the opportunities that it offers to your girls or how to get them involved? Check out our training opportunity called Get Your Girls Involved with 2018 Take the Lead! This volunteer training presentation will tell you how to get involved, as well as some of the workshops the girls will experience. Click here to go to Program/Event Registration.  Then search “get your girls involved” to find and register for this training.

Questions about the Take the Lead event or girl registration? Contact takethelead@gsep.org

GSSays-GSEP Girl Advisory Committee

Do you want to take a leadership role in GSEP's Girl Experiences including the cookie season, future SPARK program planning, the NAR program, summer camp, and other events? We want to hear your voice! GSSays is looking for new members!

Cadette, Seniors, and Ambassadors are eligible to apply for this opportunity to help shape the direction of GSEP's Girl Experiences. This leadership development opportunity will not only allow you to become a decision maker in the planning process, you'll also have the opportunity to attend Service Unit meetings to collect feedback, take part in cookie booth partnership meetings, represent council in media, and much more!

For more information on this incredible opportunity, click here! The deadline to apply is September 30th. Each girl must be able to commit to one year of service through September 2018.

Program Opportunities

Girl Scouts of Eastern Pennsylvania Fall/Winter 2017-2018 Programs

The Fall/Winter 2017-2018 programs are here! Come check out all these awesome opportunities for your girls on our Fall/Winter Program Guide! Whether they want to explore their adventurous side and challenge themselves at one of our camp weekend programs, or use their creativity to express their individuality at one of our day programs, they are sure to have a wonderful girl experience that will last a lifetime!

Get Outdoors Challenge Patch

The Outdoors Are In!

Want to embrace the outdoors with your troop but not sure where to start? The Get Outdoors Challenge Patch will walk you through the steps to leading your troop to outdoor success. 

Here's how it works: 

Complete as many activities as possible on the Get Outdoors Activity checklist. To earn a patch, a girl must complete at least 10 activities from her grade level (two can be from a younger grade level) and 30 activities from the all ages list.

When you've checked off the required amount of activities, stop by a local council shop to purchase your patch.

Share the fun and show off your outdoor skills by submitting photos and videos for our

Get Outdoors photo album! Post your photos to Facebook, Instagram, and Twitter using #GSEPGetOutdoors. 

And check out the NEW Girl’s Choice Badge-Troop Camping and Outdoor Skills Journey available on the Volunteer Toolkit.

Questions? Contact us at memberservices@gsep.org, subject line Get Outdoors! Challenge.

Governance News

Don’t forget to hold your 2017-2018 Delegate Elections at your next Service Unit Meeting.  You may submit your results downloading the Delegate Election Results form from our website or this online form.  If you have any questions, please contact governance@gsep.org.  Mark your calendars with the 2017-2018 governance dates found below.  Registration for the trainings and fall delegate meeting can be found here.  All volunteers are welcomed to attend. 

Governance Event

Date

Delegate Training

Wednesday, September 13, 2017

7:00 – 9:00 p.m.

Lehigh Valley Service Center

Delegate Training

Tuesday, September 19, 2017

7:00 – 9:00 p.m.

Shelly Ridge Service Center

Fall Delegate Meeting

Monday, September 25, 2017

7:00 – 9:00 p.m.

Shelly Ridge Service Center

Spring Delegate Meeting

Monday, March 26, 2018

7:00 – 9:00 p.m.

Shelly Ridge Service Center

Annual Meeting

Saturday, May 5, 2018

10:00 a.m. – 12:00 p.m.

Camp Laughing Waters

 

Alumnae & Community Partners

Are You a Federal Employee?

Do you know a post office worker? A member of the military? Someone who works at a federal courthouse?  These are all federal employees!  And, we’re excited to let you (and your friends & family!) know that that GSEP is an approved charity for the Combined Federal Campaign (CFC).  Please encourage your family & friends who are employed by the federal government to participate in this year’s CFC and consider designating all or part of their gift to GSEP.  To make it even easier, our CFC # is 40106

And, just a gentle reminder that GSEP is also a United Way Partner Agency.  If your workplace holds a UW workplace campaign (anywhere in our 9 counties or even outside the Council’s footprint), we encourage you to consider designating all or part of your gift to GSEP.  Please also ask your family & friends to think about designating GSEP as well.

Thank you for supporting our girls in this way!

SHARE

Stay tuned for exciting updates to our annual family partnership campaign.  Later this month we will share with you our renamed campaign - SHARE Her Love of Girl Scouting (SHARE) – and how your Service Unit can win some fun incentives while taking the lead on implementing this important initiative.  Remember, 100% of all funds collected through SHARE remain in our council and directly impact our girls, and you, our volunteers.