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SUM and Leader News

This page was last updated Friday, November 9, 2018.

Volunteer Training and Events

Volunteer Awards:

Please email memberservices@gsep.org if you have any questions.  We are excited to make 2019 a year where we recognize more volunteers than ever before! Volunteer Awards formally recognize the above and beyond efforts of our amazing volunteers and community partners. Nominate a special volunteer for their service during the 2017-2018 Membership Year. These range from local service unit recognitions, to annual council-level and even national awards. Check out the full descriptions in the 2019 Chart of Awards to determine the best fit for your special person, and then follow the Nomination How-To Guide to submit your nomination now through January 16, 2019! See the Volunteer Recognition & Events page for full details.

 

Step 2 Viewing Parties:

GSEP has scheduled regional viewing parties for our newly updated Step 2 Training—these in-person meetings will take the place of the November Digital Roundtables.  In addition to the Step 2 Training, the Viewing Parties will also include other important information, a chance to network and connect with other GSEP volunteers, refreshments, and a “Craft Supply Swap” allowing SU Team members and Troop Co-Leaders to bring supplies to swap with others.  Please note that any supplies you bring that do not get claimed MUST GO BACK HOME WITH YOU!

Volunteers who attend a Viewing Party will NOT have to complete a quiz to receive credit for Step 2 – Volunteer Essentials Training.

Step 2 – Volunteer Essentials is an online workshop including three videos designed to familiarize leaders and key volunteers with the Volunteer Essentials (VE) manual, which is our comprehensive volunteer guide, published on our Volunteer Resources page. GSEP is excited to roll out our updated version of this training. The new trainings include updated content to match the new Volunteer Essentials in an easy to follow-along format!

Our target audience for this updated training is All Service Unit Team members and All troop co-leaders.  Other GSEP volunteers are also welcome to participate.  We recommend that this happen by the end of the year. 

Below are the dates and locations for the viewing parties:

November 27, 2018
Valley Forge Service Center MPR, 7pm to 9pm
Palisades Middle School, 4710 Durham Rd, Kintnersville, PA 18930, 7pm to 9pm
Immanuel Evangelical Lutheran Church, 14100 Worthington Rd.  Philadelphia, PA 19116, 7pm to 9pm

November 28, 2018
Shelly Ridge Daisy’s Place 6:30pm to 8:30pm
West Grove UMC, 300 N Guernsey Rd, West Grove, PA 6:30pm to 8:30pm
Camp Laughing Waters Activity Center 7pm to 9pm

November 29, 2018
West Lawn UMC, 15 Woodside Ave, Reading, PA 19609 7pm to 9pm
Gustine Rec Center, 4868 Ridge Ave, Philadelphia, PA 19129 7pm to 9pm

December 1, 2018
Delco SC Meeting Room 10am to 12pm
Catasauqua HS, 2500 W Bullshead Rd, Northampton, PA 18067 10am to 12pm

 

Volunteer Policy Updates in Volunteer Essentials:

Each year, GSEP reviews the Volunteer Policies section of the Volunteer Essentials manual. This year, the updated policies are:

  • Official Communications: Media inquiries should be directed to the Chief Operating Officer.
  • Confidentiality of Information: Volunteers must disclose any conflicts that would prevent them from adhering to the GSEP confidentiality policy, including affiliations with competing organizations.
  • Smoking: All buildings and facilities of GSEP are smoke-free and tobacco-free. Smoking and vaping are not permitted inside or outside any GSEP facilities. Smoking in the presence of Girl Scouts is prohibited.

The exact language of these updated policies can be found on our Volunteer Resource page under Volunteer Essentials. Please email memberservices@gsep.org if you have any questions.

 

Safety Activity Checkpoints

Every year, GSUSA reviews and updates the Safety Activity Checkpoints. Please check the Volunteer Resource page of our website for the most up to date version.

Some updates for this year:

  • All Safety Activity Checkpoints have an updated format to make it easier to answer your questions. Please check out the Activities at a Glance charts.
  • Uber, Lyft, Curb, and similar ridesharing companies are not permitted to transport girls because the safety, credibility, and insurance of the drivers is far more difficult to qualify than that of traditional or well-known charter and rental companies.
  • The use of Airbnb and other private rentals is not permitted. The safety, credibility, and insurance requirements of private rentals are difficult to qualify compared to traditional commercial properties.
  • Target Sports: Marksmanship activities require council permission, and volunteers need to transport weapons separately from girls. The minimum age for girls using firearms in highly supervised activities is 12 years of age. Younger girls may participate in certain target sports not involving the use of firearms, such as those using air guns or BB guns, where they can learn gun safety.
  • Tomahawk/Ax Throwing: This is an activity that has been removed from the prohibited list for Girl Scout Ambassadors, Seniors, and Cadettes only. It was determined that girls in these grade-level groups can actively and safely learn tomahawk/ax throwing, which hones their ability to perform the skill in the outdoors.
Governance

Service Unit Managers: We are still missing delegates from a few Service Units!  Please submit your Service Unit Delegate Election results to governance@gsep.org. Results can also be submitted through an online form: https://www.surveymonkey.com/r/TF25VS2


If you have any questions, please reach out to governance@gsep.org!  Thank you. 

Recruitment

It’s the start of a new Girl Scouting Year at GSEP, which means that troops are forming now! To start up a new troop or for assistance with registering girls for your troop, please email: memberservices@gsep.org or call 215-564-2030.

To see what Registration events (for new girls or adults looking to join Girl Scouts) are happening near you, please visit us here

To schedule a Registration event for your area, please email: memberservices@gsep.org or call 215-564-2030.

To request yard signs or flyers to promote Girl Scouts in your area, please visit us here

Lifetime Membership:

Our lifetime members are a cherished part of the Girl Scout family. Lifetime membership is available to any individual who accepts the principles and beliefs of the Girl Scout Movement.  There are two Lifetime options:

•  Young Alumnae Lifetime Membership is available to any adult who is 18 to 29 years of age and was a Girl Scout as a child.  The cost is $200

•  Lifetime Membership is available year-round to any adult over the age of 30.  The cost is $400

Lifetime memberships can be purchased online.  A graduating senior or young alumnae who has a girl record in our system, just needs to create an adult record with their updated contact information and purchase the membership online.  Click HERE to become a lifetime member today!

Retail

Mobile Shop Expansion

In an effort to offer more convenience to our volunteers, we’re extending our Mobile Service to include more areas in our Council. We are looking for partners to host monthly PopUp shops in the community. Our monthly shops in Birdsboro and Doylestown have been a hit- be sure to check the shops page of the website for dates and times.

While we look for partners, we are still offering deliveries to many SU meetings and events.  

The process of these deliveries is fairly simple.  The SU manager requests this service by contacting retail@gsep.org.  Once a date is scheduled, a formal announcement is sent to the SUM to forward to their troop leaders letting them know we are coming and how they may order the merchandise they need ahead of time.  A digital catalog and order form are usually attached to the email as well to enable ease when ordering.  The orders are submitted to retail@gsep.org and our team processes the order and calls the customer for payment. It’s that easy! This has proven to be a helpful tool for Troop and Service Unit volunteers during the busy Back to Troop season!

Girl Experience

Program Opportunities

Girl Scouts of Eastern Pennsylvania Fall/Winter 2018-2019 Programs

The Fall/Winter 2018-19 programs are here! Come check out all these awesome opportunities for your girls in our Fall/Winter Program Guide!  Whether they want to explore their adventurous side and challenge themselves at one of our camp weekend programs or use their creativity to express their individuality at one of our day programs, they are sure to have a wonderful girl experience that will last a lifetime!

Check out our upcoming family friendly signature events and connect with new friends as you experience all that Girl Scouts has to offer:

Thanks A Lot Trot- All Ages

November 17, 2018 10:00 AM – 1:00 PM

Camp Laughing Waters, Gilbertsville

Practice, persistence and training… are you ready for the Thanks- A Lot- Trot? Enjoy the scenery and crisp autumn air as you race around camp showcasing your inner G.I.R.L. With both 5k and 1-mile options, you can choose your difficulty level and build up your skills. After the race enjoy a campfire and smores. This is a family event. *Includes event patch and t-shirt if registered by November 3.

Check out our upcoming GSEP staff-led programs happening right at one of our amazing camps:

Slumber Party - GK-3

December 08, 2018 01:30 PM-December 09, 2018 11:00 AM

Camp Laughing Waters, Gilbertsville

A slumber party at camp? Count us in! Hang out with other Girl Scouts and participate in your favorite activities, such as games and arts and crafts! Then, when the sun goes down, slip into slumber party mode with nail painting, snacks, and a movie! All troops must meet girl-adult ratios for their group. Individual girls must be accompanied by a registered adult. All adults must have a satisfactory background check on file to participate in the program. *Includes activities on Saturday, accommodations, and meals in the Dining Hall.

Winter Camp - G1-12

December 27, 2018 01:30 PM-December 30, 2018 06:15 PM

Camp Mosey Wood, White Haven

This is a girl-only event! Leave your parents and leaders behind as you make new friends and meet up with summer camp buddies. GSEP summer camp staff treats you to a traditional camp experience with a winter twist. Activities include crafts, campfires, hiking, and (weather permitting) ice skating and snowshoeing. Stay in heated cabins and enjoy meals served in the Dining Hall. *Includes accommodations and all meals and snacks.

Snow Splash- Kalahari Style - G6-12 *Grades Extended*

January 04, 2019 07:00 PM-January 06, 2019 04:00 PM

Camp Mosey Wood, White Haven

How does snow splash? Well it doesn’t, but you will enjoy both snow and water this weekend! Bundle up while you sled, snowshoe, ice skate, and cross-country ski! Then head to Big Boulder to snow tube. On Sunday, grab your friends and bathing suit as you journey to Kalahari’s indoor water park to make a splash! You must provide your own transportation to tubing and the water park. All troops must meet girl-adult ratios for their group. Individual girls must be accompanied by a registered adult. All adults must have a satisfactory background check on file to participate in the program. *Includes activities during the day on Saturday, admission to snow tubing and the water park, accommodations in heated cabins with other troops, and hot meals served in the Dining Hall Saturday and a cold breakfast Sunday. Saturday lunch is on your own at Kalahari.

Are you looking for a community program not far from home? Check out our upcoming partner programs:

Daisy Artists - GK-1

November 17, 2018 09:30 AM-12:00 PM

Reading Public Museum, West Reading

Did you know that nature can be inspiration for art? Join the Reading Public Museum and explore their arboretum and animal habitats. Use what you see and hear to make outdoor-inspired art! All troops must meet girl-adult ratios for their group. Individual girls must be accompanied by a registered adult. *Includes Outdoor Art Maker badge.

Perfectly Polished! - G2-5

December 01, 2018 10:00 AM-11:00 AM or 11:15 AM-12:15 PM or 1:00 PM-2:00 PM

Crayola Experience, Easton

Join Crayola for an exclusive Girl Scout event featuring private workshops by Taylor Made Polish! Enjoy all day admission to the Crayola Experience and a one-hour creative workshop, where you'll learn about mixology and create your very own Girl Scout themed nail polish! This program requires a 1:1 girl-adult ratio. All girls must be accompanied by an adult. Program includes admission to the Crayola Experience, nail polish workshop, and a Crayola Experience fun patch.

Let's Get Playing - G2-3

December 01, 2018 01:00 PM-04:00 PM

Art Partners Studio, Coatesville

Scavenger hunts and mystery games are just a few of the activities you’ll play during this game-themed afternoon! Get creative and explore making your own rules to create a new game or put a twist on one of your favorites. All troops must meet girl-adult ratios for their group. Individual girls must be accompanied by a registered adult. *Includes Making Games badge.

Outdoor Art Expert - G9-10

December 08, 2018 01:00 PM-03:00 PM

Reading Public Museum, West Reading

Create amazing art outdoors with a focus on the environment! Explore all that the Reading Public Museum offers, from its arboretum to its exhibits! Use nature as inspiration to create something beautiful and share music using the sounds of nature. All troops must meet girl-adult ratios for their group. Individual girls must be accompanied by a registered adult. *Includes Outdoor Art Expert badge.

Get Outdoors Challenge Patch

The Outdoors Are In!

Want to embrace the outdoors with your troop but not sure where to start? The Get Outdoors Challenge Patch will walk you through the steps to leading your troop to outdoor success.

Here's how it works:

Complete as many activities as possible on the Get Outdoors Activity checklist. To earn a patch, a girl must complete at least 10 activities from her grade level (two can be from a younger grade level) and 30 activities from the all ages list.

When you've checked off the required amount of activities, stop by a local council shop to purchase your patch.

Monthly Outdoor Challenges are here! Each month, from October through May, there will be a new challenge for each age level to tack on to your meeting! Challenges are all about the outdoors, but could be done in just about any meeting space. Check it out here.

Share the fun and show off your outdoor skills by submitting photos and videos for our

Get Outdoors photo album! Post your photos to Facebook, Instagram and Twitter using #GSEPGetOutdoors.

Questions? Contact us at memberservices@gsep.org, subject line Get Outdoors! Challenge.

Highest Awards and Leadership Opportunities

G-Team Internship Application

Calling all girls in grades 8-10! Do you want to take on a MAJOR leadership role with Girl Scouts? Become part of a national team to help plan and execute G.I.R.L. 2020 in Orlando, FL! Applications close November 19 – apply now!

Older Girl Service Opportunities

Looking for ways to give back to your community? Trying to find an organization to partner with to complete your Silver or Gold Award project?

Check out our NEW service opportunities resource guide. This tool will help you find service opportunities based on your interests. Get ready to change the world!

Important Highest Award Change

Effective October 1, 2018, Girl Scout Silver Award and Gold Award projects can now benefit the Girl Scouting community! Note that all other guidelines and requirements will remain the same.

Silver & Gold Award Information Sessions

The Silver and Gold Award Information Sessions for MY19 are here! Sessions will be held in several locations from October to May. Girls, parents, troop leaders, and even Service Unit Managers are strongly encouraged to attend. Attendees will walk away from the session with an understanding of even the most confusing requirements, tips for highest award success, and feedback on project ideas! Register to attend an information session now!

NEW Gold Award Proposal Deadline & GSUSA Go Gold Web Application:

Calling all future Gold Award Girl Scouts! The Gold Award Proposal deadline has been changed! Current 12th graders should plan to submit a Gold Award Proposal by March 15th of their 12th grade year. This means that girls graduating in 2019 should submit a Gold Award Proposal by March 15, 2019.

To make the paperwork process easier, GSUSA has updated the Go Gold Web Application. This web app can be used in place of the GSUSA Gold Award Proposal and is now more user-friendly than ever! Check out GSEP’s Gold Award webpage for more info and to access the web app!

Ready to get started now? Proposals are accepted year-round on a rolling basis (and the earlier you can get started, the better!) so don’t wait to submit your Gold Award Proposal!

Older Girl Scholarships

Being a Girl Scout pays off! Older girls should visit our Scholarships webpage between November 1, 2018 and January 31, 2019 to apply for GSEP scholarships. Additional scholarship opportunities can be found on the same webpage – be sure to check out them all!

Making Life Easier Scholarship Program

Toyota Financial Services (TFS) proudly announces the 2019 Making Life Easier (MLE) Scholarship Program that will award up to $1 million to college-bound students associated with select non-profit partners like yours because of your dedication to youth development and special partnership with Toyota.  The deadline to apply is November 13, 2018.

Recipients will be selected from all eligible applicants based on financial need, community involvement, and essay responses.  Students associated with your non-profit can apply for scholarships of up to $20,000 that will be distributed over four years.

Interested students can find more information here: https://scholarsapply.org/toyotafinancial/

Travel Opportunities

It’s Time to Travel!

GSEP is getting road trip ready and we want YOU to join us! In August 2019, GSEP will head to Colorado! Spend a week exploring all that beautiful Colorado has to offer including visiting several National Parks! This is a girl-only trip! Space for this trip is limited! Email your interest to travel@gsep.org for updates and more information!

GSUSA Destinations
Destination applications for Round 1 consideration are due December 1, 2019. For more information about how to apply for a Destination, check out our Travel webpage, plus review the deadlines below!

AUGUST 15, 2018

Round 1 Destinations open.

DECEMBER 1

Round 1 applications due.

DECEMBER 21

All Round 1 applicants are notified of their status.

JANUARY 11, 2019

Deposit due for Round 1 accepted participants to hold their space. Deposits are paid directly to the trip sponsor.

FEBRUARY 15

Round 2 applications due.

MARCH 4

All Round 2 applicants are notified of their status

MARCH 18

Deposit due for Round 2 accepted participants to hold their space. Deposits are paid directly to the trip sponsor.

After MARCH 22

Most 2018 Destinations that still have space will continue to accept applications on a rolling basis.